Campdraft Manager Manual - Daily Procedures
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| Backing Up | | | Bank Deposit Listing |
| Receipt Summary | ||
Suggested daily procedures during event preparation
Insert a USB memory stick into the USB port on the computer.
From the "Data Entry" menu select "Back-Up".
The backup location needs to be specified. Select the drive at the bottom of the Select Directory
dialog as shown.
Always "back-up" the information that you have recorded at the
end of each day's input.
This procedure will copy the competitor and nomination details
recorded on the hard disk of your computer to a floppy disk. In the event of a hard disk
failure or damage to your computer, information can be reloaded from the USB.
A backup set produced using this process produces a backup of only that data currently
selected. Should you be using more that one data set separate backup sets for each will
be required.
Use a minimum of three USB memory sticks. Identify each with a label. Alternate your back-up each day.
(After the first day's data input, back-up on to your first USB; after the second day's
data input, back-up on to your second; after the third day's data input back-up
on to your third USB; after the fourth day's data input back-up on to yourUSB again - overwriting the old data, and so on.) By using three USBs the potential loss of information due to a USB being
corrupted is minimised. By storing one USB at a separate location, you will also protect against
loss of information caused by events such as theft or fire.
Backups can also be made to other locations by selecting the correct location in the 'Select
Directory' screen should your system have a second hard drive or other device attached.
Should your system have a special backup system it is recommended that you set it to
include the whole c:\campdr folder in its backup process.
& WARNING: If a data error occurs on your system, or there is a loss of data for whatever
reason, it is already too late to backup. Backing up after the error occurs will only overwrite
any existing data on the backup disks and make this unavailable for recovery.
Do not bank nomination payments until the nominations have been recorded and the
payments receipted as set out in Section 4.4.
From the menu "Data Entry" select "Print Bank Deposit Slip" You will be asked to confirm the receipt numbers to be included in your banking deposit
summary. The first and last receipt numbers processed which have not previously been
included on a bank deposit summary will be displayed. Do not change these numbers
unless necessary.
Your bank will still require you to provide a deposit slip - from your deposit book - with
cheque and cash totals recorded. Instead of recording all cheque details on the deposit
slip, simply write "as attached" and attach your bank deposit summary.
A Receipt Summary (see below) should be printed whenever a Bank Deposit
Listing is done.
3 - Receipt Summary
A receipt summary to match the bank deposit statement should be printed whenever money
is banked. Select the same receipt range as for the bank deposit. The default numbers
displayed show those receipts processed that have not yet been printed in a summary.
This report shows the details of the receipts with totals for each payment method and
should be retained as a record of the payments banked.
| Backing Up | | | Bank Deposit Listing |
| Receipt Summary | ||